CLNZ has a facilitative role in helping licenceholders to make use of copyrighted material. To allow licenceholders to make use of copyrighted material through the licence, we obtain permission in advance directly from local publishers and authors and indirectly through our relationships with other Reprographic Rights Organisations (RROs) overseas.
These rightsholders agree to licence their material through CLNZ on the understanding that we will remunerate them when their material is used by licenceholders. We can establish that usage has occurred through data collection exercises. Some licenceholders provide data to us for all of their copying and other licenceholders contribute data less frequently.
Data collection is best prepared for by having a simple process in place to record material used under the licence. This has the important benefit of making sure that staff stay within the three important usage criteria described in the next section of this knowledge base. Alternatively, e-reporting can be used to automate data collection. There’s more information on data collection in this section of this knowledge base.